{"id":43878,"date":"2022-03-24T13:01:11","date_gmt":"2022-03-24T12:01:11","guid":{"rendered":"https:\/\/comlogos.com\/blog\/why-terminology-and-controlled-language-are-the-basis-for-translation-ready-writing\/"},"modified":"2022-03-24T13:01:11","modified_gmt":"2022-03-24T12:01:11","slug":"why-terminology-and-controlled-language-are-the-basis-for-translation-ready-writing","status":"publish","type":"post","link":"https:\/\/comlogos.com\/en\/blog\/why-terminology-and-controlled-language-are-the-basis-for-translation-ready-writing\/","title":{"rendered":"Why terminology and controlled language are the basis for translation-ready writing"},"content":{"rendered":"

Why terminology and controlled language are the basis for translation-ready writing<\/h2>\n

In the first part of this blog series<\/a>, we looked at the benefits of translation-appropriate writing and showed that it can reduce costs, time and quality losses. Now we turn our attention to a key aspect of translation-appropriate writing: terminology<\/strong>. <\/p>\n

Difference between terminology and controlled language<\/h3>\n

Terminology<\/a> refers to the set of technical terms<\/strong> used in an industry or company. To avoid misunderstandings, it makes a lot of sense for companies to use standardized<\/strong> terminology in internal and external communication<\/strong>. Controlled language<\/strong>, on the other hand, refers to a limited vocabulary<\/strong> and certain syntactic constructions<\/strong> that are simpler and, above all, standardized.Controlled<\/strong>language requires a defined corporate terminology. The best-known example of controlled language can be found in the aerospace industry, so-called “controlled English”. Especially in a highly complex environment<\/strong> with many different technical instructions, it is almost impossible to work without a standardized language. <\/p>\n

Advantages of terminology databases<\/h3>\n

A technical text with consistent terminology<\/strong> is easier to understand and translate. There is less need for clarification<\/strong>, fewer correction loops and the risk of user error is also reduced. So many advantages – but why don’t all companies consciously and bindingly use defined, company-specific terminology<\/strong>? <\/p>\n

At first it seems like a lot of effort, but success is quickly apparent: in the creation of texts, in comprehensibility<\/strong>, in translation costs and in time savings<\/strong>.<\/p>\n

The process for setting up a terminology database<\/strong> could look like this:<\/p>\n

    \n
  1. Specify and define the company-specific terminology in the source language and make it available to all users.<\/li>\n
  2. Now save in a terminology database or an Excel list<\/li>\n
  3. Entry of all relevant foreign-language terms for all languages required by the company,<\/li>\n
  4. Finally, it’s time for regular maintenance! Because only through constant maintenance and further development will the standard remain high and translation costs fall. <\/li>\n<\/ol>\n

    Inconsistent or even incorrect use of terms can seriously damage the company or, for example, lead to gross operating errors on machines. Time-consuming corrections<\/strong> afterwards can be expensive for the company. This can be avoided by continuously maintaining and expanding<\/strong> the terminology database. Translation service providers are experts when it comes to creating, maintaining and managing terminology databases. They use special software for this, such as MultiTerm<\/strong>. This means that translation projects can be completed more quickly and efficiently and all (new) employees in a company are kept up to date. <\/p>\n

    Building a terminology database: step by step<\/h3>\n
      \n
    1. \n
        \n
      1. The first step is to define the framework of the termbase<\/strong>, i.e. which languages, which fields etc. belong in it. Specific responsibilities should also be defined: who adds new terms, who validates them, who provides additional information (e.g. definitions). This requires close coordination between the project managers in the company and the translation agency. <\/li>\n
      2. In the second step, these terms are translated into the foreign language<\/strong> by the main translator<\/strong> and agreed with all project participants in the company. This also takes into account whether there are different terms for different departments, e.g. in marketing and production. <\/li>\n
      3. The third step is optional and is used for verification by the company. Some companies have foreign branches or native-speaking employees who can check and validate<\/strong> the designations<\/strong>. <\/li>\n<\/ol>\n<\/li>\n<\/ol>\n

        The termbase has now been set up and will continue to be maintained during ongoing operations. With every follow-up order<\/strong>, the terminology database is expanded and developed further. Translators can deliver accurate texts<\/strong> more quickly and new employees in the company can immediately adopt the company’s own language: A win-win situation<\/strong> for everyone. <\/p>\n

        Formatting: the second pillar of translation-ready writing<\/h3>\n

        In addition to terminology, writing for translation is based on a second important pillar: formatting<\/strong> and style guides<\/strong>. The third and final part of<\/a> this blog series is dedicated to this topic. <\/p>\n

        Would you like to know more about terminology<\/a> and translation-oriented writing? We would be happy to advise you on your terminology project<\/strong>: COMLOGOS employs excellent, certified project managers who have already built up a number of term bases. Just get in touch with us! The project managers at the COMLOGOS translation agency look forward to receiving your call<\/a>, e-mail<\/a> or message via the contact form<\/a>. <\/p>\n","protected":false},"excerpt":{"rendered":"

        In the first part of this blog series, we looked at the benefits of translation-appropriate writing and showed that it can reduce costs, time and quality losses. Now we turn our attention to a key aspect of translation-appropriate writing: terminology. <\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"site-sidebar-layout":"default","site-content-layout":"default","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","ast-disable-related-posts":"","theme-transparent-header-meta":"default","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"default","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center 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